Mavidea

Tips for Working From Home While Keeping Your Social Distance

Dear Client,

The Coronavirus disease (COVID-19) Pandemic has forced change for virtually all of Mavidea’s customers. These changes include how we socially interact with people, work, communicate, and even shop. Social distancing and working from home mandates have created new opportunities for leaders as they navigate this volatile, uncertain, complex, and ambiguous, or VUCA world in which we live. The state of Illinois and many others have requested non-essential businesses close their physical doors to protect employees and students from contracting the Coronavirus. The physical closures have increased the number of people that are completing their work remotely, including cybercriminals.

As we navigate these changes together, I wanted to share a few thoughts in these critical areas:  +

• Staying Connected

• Mental health

• I.T. – Hardware, connectivity, endpoint security

Staying Connected:

Online collaboration tools include Office 365 and Teams. Microsoft’s Cloud-based Office suite (Outlook, Word, PowerPoint, Excel), and conferencing tools allow subscribers to work from anywhere with an internet connection while staying connected. Microsoft’s collaboration tools are a great way to attend meetings online, collaborate, and share files. Here is a link to working remotely with O365.
https://support.office.com/en-us/article/work-remotely-with-office-365-164946c8-a47a-470e-a0b4-feb12a2eea04?ui=en-US&rs=en-US&ad=US

Most of our clients have access to Microsoft Teams – Microsoft’s key remote team collaboration tool. Here’s a link to some great tips on maximizing the use of Teams.

https://support.office.com/en-us/article/communicate-or-meet-by-using-teams-34dd1c2a-8921-45a5-a22e-60ac515039ce

Mental Health:

As a leader, you’ll need to pay extra attention to the mental health and emotional connection with your team. The Center for Disease Control (CDC) offers the following suggestions for supporting yourself during these uncertain times. The CDC recommends that watching, reading, or listening to news stories, including those on social media, be minimized. Being subjected to the news about the pandemic can be upsetting. While disconnected, try taking deep breaths, stretching, or going for a walk to help maintain a healthy body and mind. The CDC also recommends eating healthy, having well-balanced meals, exercising regularly, getting plenty of sleep, and connect with others. Now is a great time to talk catch up with friends and family. Here’s are a couple of links to articles on staying connected with your team while working remotely:

https://www.forbes.com/sites/hillennevins/2020/03/19/leadership-in-the-time-of-covid-19/#2b2a15785e4e

https://hbr.org/2020/03/a-guide-to-managing-your-newly-remote-workers

I.T. Security:

The Coronovius pandemic has forced many organizations to either review, modify, or even create a telework policy. Network security, endpoint security, network bandwidth, hardware reliability, and policy administration have become top of mind for many business leaders that have a primary business to run. To help mitigate cyber scams during the pandemic, USTELCOM offers the following advice that can be :

• Think Before You Click - Don’t click on links from sources you don’t know. They could contain viruses.

• Turn to Official Sources - Watch for emails claiming to be from public health experts. Here are the official websites of the Centers for Disease Control and Prevention and the World Health Organization. https://www.cdc.gov/ https://www.who.int/

• Vaccine Hoax Alert - Ignore online or phone offers for vaccinations. There currently are no vaccines or other products—prescription or over-the-counter—that treat or cure COVID-19.

• Think Before You Give - Do your homework before giving to charities or crowdfunding sites. Don’t let anyone rush you into donating. If someone wants donations in cash, by gift card, or by wiring money, just say no.

• Don’t Share Personal or Financial Data Via email or unsolicited phone call.

• Turn on Auto Updates – Keep your software up-to-date on your computer, smartphone, and tablet to defend against viruses and hacking attempts.

If you need help with any of this topic, feel free to email me.

Kind regards,

Dr. Stephen B. Moore

vCIO

Mavidea Technology Group

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